The Hitchhiker’s Guide to the Diploma Thesis
Topic selection
1) Check if according to the studies regulation you are eligible to start preparing your Diploma Thesis (i.e. semester of your studies, courses that you have successfully passed)
2) Check the available Diploma Thesis topics or if you have an idea for an assignment, find a potential supervisor and discuss it with him or her.
3) Agree with your supervisor professor and agree on your Diploma Thesis topic and title.
Diploma Thesis registration
1) Download and fill in the Diploma Thesis Application Form.
2) Send the form with your signature to your supervisor, asking for his/her signature.
3) Send the completed form to the Diploma program secretariat.
4) Register your Diploma Thesis on your current semester courses registration.
Writing the Diploma Thesis Document
1) Download the department’s Diploma Thesis Template and start writing the thesis.
2) Keep track of the resources you use, so that you can reference them.
3) Make sure to follow the recommended text formatting explained within the template.
4) Be in contact with your supervisor at all times.
Unable to complete the Diploma Thesis during the semester?
If you cannot complete the Diploma Thesis within the semester, then before the semester ends and the soonest possible, meet with your supervisor and discuss if you
– need an extension or
– should resign from the DiplomaThesis
Extension of Diploma Thesis submission period
1) Make sure that you do not exceeded the max allowed period.
2) Have you started the the Diploma Thesis in this semester?
2a) If yes, then go to step 6.
2b) If not, download the Diploma Thesis Extension Application Form and proceed to step 3.
3) Fill the form including:
– the status of the Diploma Thesis
– a timeplan for completion
– the reason for the extension
4) Sign the form and ask for the signature of your supervisor.
5) Submit the completed form to the Diploma program secretariat.
6) Re-register your Diploma Thesis for every extra semester you take at the courses declaration period of the next semester
Resign from a Diploma Thesis
1) Download the Diploma Thesis Resignement Application Form
2) Fill it in, sign it, and send it to the Diploma program secretariat.
Need a modification to the Diploma Thesis?
If a change in the Diploma Thesis is needed (i.e. change of title, or supervisor), then before the semester ends and the soonest possible, discuss it with your supervisor. Following, proceed with submitting the Diploma Thesis modification application form co-signed by your supervisor (and in the case of supervisor change, by the new supervisor as well)
Completing the Diploma Thesis
1) Check that Diploma Thesis document meets all requirements described in the Diploma Thesis Guide (pages/ words/ contents/ refs e.a).
2) Make sure that similarity percentage is below 20%, as reported by the plagiarism checking tool (TurnitIn).
3) Send your final version of your Diploma Thesis text to your supervisor.
Submitting the Diploma Thesis for evaluation
1) Coordinate with your supervisor on submitting the
• Diploma Thesis Examination Application Form, (sent by the student) and
• Diploma Thesis Completion Form (sent by the supervisor).
2) Submit the application within the dates announced by the Diploma program secretariat.
3) Be informed about the date/time/place of Diploma Thesis examination and defense.
Presenting the Diploma Thesis
1) Prepare your presentation (plan for 20-30 mins presentation).
2) Be ready to answer questions by the evaluation committee.
3) In case of a presentation over the web, make sure that you have the necessary software and hardware to participate in the presentation, as well as an adequate quality of service in your internet connection.
4) If you have a demo, consider producing a video in case presenting a demo is not possible during your presentation.
After a successful presentation
1) Your supervisor and the rest members of your committee must fill in the Diploma Thesis Examination Process Form and submit it to the Diploma Program secretariat.
2) Wait for your supervisor to send you the signed by the evaluation committee Diploma Thesis document.
3) Start your graduation process by submitting the Diploma Thesis text to the institution’s repository Polynoe.